Shipping Information

Shipping Overview

Hosma Ceylon specializes in international shipping of premium coconut products from Sri Lanka to destinations worldwide. We work with trusted logistics partners to ensure safe, timely delivery of your orders.

Our shipping services are designed for bulk B2B orders, with flexible terms to meet your business requirements.

Incoterms & Delivery Terms

We offer flexible shipping terms based on Incoterms 2020. Choose the option that best suits your logistics needs:

FOB (Free On Board)

• Description: Goods delivered to the port of shipment (Colombo Port, Sri Lanka)
• Seller Responsibility: Export clearance, loading onto vessel
• Buyer Responsibility: Ocean freight, insurance, import clearance, destination delivery
• Best For: Buyers with established shipping agents

CIF (Cost, Insurance, and Freight)

• Description: Goods delivered to destination port with freight and insurance included
• Seller Responsibility: Export clearance, ocean freight, marine insurance
• Buyer Responsibility: Import clearance, customs duties, inland transportation
• Best For: Buyers preferring turnkey shipping solutions

CFR (Cost and Freight)

• Description: Similar to CIF but without insurance coverage
• Seller Responsibility: Export clearance, ocean freight
• Buyer Responsibility: Insurance, import clearance, destination delivery
• Best For: Buyers with their own insurance arrangements

EXW (Ex Works)

• Description: Goods available for pickup at our facility in Sri Lanka
• Seller Responsibility: Make goods available at our warehouse
• Buyer Responsibility: All transportation, clearance, and insurance
• Best For: Buyers managing entire logistics chain

Shipping Methods

Sea Freight (Primary Method)

• Full Container Load (FCL): 20ft or 40ft containers for large orders
• Less than Container Load (LCL): Available for smaller shipments
• Transit Time: 15-45 days depending on destination
• Cost-Effective: Best for bulk shipments

Air Freight (Express Option)

• Availability: For urgent or sample orders
• Transit Time: 3-7 days to major destinations
• Higher Cost: Premium pricing for speed
• Weight Restrictions: Subject to airline cargo limits

Container Loading Capacity

20ft Container (Standard)

• Internal Dimensions: 5.9m (L) × 2.35m (W) × 2.39m (H)
• Maximum Payload: Approximately 28,000 kg
• Cocopeat Blocks: ~22-24 tons / 1,000-1,200 blocks
• Cocopeat Grow Bags: ~18-20 tons / 2,000-2,500 bags

40ft Container (High Cube)

• Internal Dimensions: 12.03m (L) × 2.35m (W) × 2.69m (H)
• Maximum Payload: Approximately 26,500 kg
• Cocopeat Blocks: ~24-26 tons / 2,200-2,500 blocks
• Cocopeat Grow Bags: ~20-22 tons / 4,500-5,000 bags

Note: Actual capacity varies based on product specifications and packaging density.

Packaging Standards

All products are packaged to withstand international shipping and handling:

Cocopeat Blocks

• Compressed and shrink-wrapped in PE film
• Stacked on pallets for container loading
• Waterproof packaging to protect from moisture
• Labels with product specifications and batch numbers

Cocopeat Grow Bags

• Individual PP bags with UV protection
• Bundled in master cartons or shrink-wrapped pallets
• Reinforced stitching for durability
• Clear labeling for product identification

Custom Packaging

We offer custom packaging solutions including private labeling, custom sizes, and branded packaging for large orders. Contact us for details.

Lead Times & Processing

Order Processing

• Order Confirmation: 1-2 business days after payment/LC confirmation
• Production Time: 7-14 days for standard products
• Custom Orders: 14-21 days for customized specifications
• Quality Control: 2-3 days for inspection and testing

Shipping Schedule

• Container Booking: 3-5 days advance booking with shipping lines
• Port Transit: 2-4 days at Colombo Port
• Export Clearance: 1-2 days for customs documentation
• Total Lead Time: 15-30 days from order to shipment

Shipping Ports & Destinations

Origin Port

Primary Port: Port of Colombo, Sri Lanka

• One of South Asia's busiest ports
• Direct shipping routes to major global destinations
• Modern container handling facilities
• Efficient customs clearance procedures

Major Destination Regions

• Asia-Pacific: India, China, Japan, South Korea, Australia
• Middle East: UAE, Saudi Arabia, Qatar, Kuwait
• Europe: UK, Netherlands, Germany, Italy
• North America: USA, Canada
• Africa: South Africa, Kenya, Egypt

Documentation & Compliance

We provide complete export documentation for smooth customs clearance:

Standard Documents

• Commercial Invoice
• Packing List
• Bill of Lading (B/L) or Airway Bill (AWB)
• Certificate of Origin
• Phytosanitary Certificate
• Quality Test Report
• Export License (if required)

Additional Certifications

• SGS Inspection Certificate (upon request)
• Fumigation Certificate (if required by destination)
• Organic Certification (for certified products)
• Halal Certificate (if applicable)

Insurance Coverage

CIF Shipments

For CIF terms, we arrange marine cargo insurance covering:

• Loss or damage during ocean transit
• Coverage: 110% of invoice value
• Institute Cargo Clauses (ICC) coverage
• All-risk protection against standard maritime perils

FOB/CFR Shipments

Buyers are responsible for arranging their own insurance. We can recommend trusted insurance providers upon request.

Tracking & Monitoring

• Shipment Updates: Regular email notifications on shipment status
• Container Tracking: Tracking numbers provided for real-time monitoring
• Documentation: Scanned copies sent via email upon shipment
• Customer Support: Dedicated support for shipping inquiries

Customs & Import Duties

Buyers are responsible for all import-related costs and procedures at the destination country, including:

• Import duties and taxes
• Customs clearance fees
• Port handling charges
• Inland transportation from port to final destination
• Any quarantine or inspection fees

We recommend consulting with a customs broker in your country for accurate duty calculations.

Shipping Delays & Force Majeure

While we strive for on-time delivery, shipping schedules may be affected by:

• Weather conditions and natural disasters
• Port congestion or strikes
• Customs delays
• Shipping line schedule changes
• Quarantine or inspection requirements
• Government restrictions or regulations

We will promptly notify you of any anticipated delays and work to minimize their impact.

Contact Logistics Team

For shipping inquiries, quotes, or assistance with your logistics requirements, please contact us: